Privacy Policy

Last updated: 6 August 2026

Bushballers Melbourne respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains what information we may collect, why we collect it, how we use and protect it, and how you can request access, correction or removal of your information.

1. Who we are

Bushballers Melbourne is a registered sporting organisation based in Melbourne, Victoria.

In this policy, “Bushballers Melbourne”, “we”, “us” and “our” refer to Bushballers Melbourne.

Website: bushballersmelbourne.com.au
ABN: 81 391 417 989
Email: admin@BushballersMelbourne.com.au

2. Information we collect

We may collect personal information that you voluntarily provide to us, including:

  • your name;
  • email address;
  • mobile telephone number;
  • communication preferences;
  • information included in an enquiry or message you send us; and
  • information you provide when registering your interest in an event, club day or other Bushballers Melbourne activity.

You may choose to provide only an email address, only a mobile number, or both, depending on the options available on the relevant form.

We do not intend to collect sensitive information through our general mailing-list or event-notification forms.

3. Why we collect your information

We may collect and use your personal information to:

  • notify you about upcoming events, club days and activities;
  • provide event updates, changes, reminders or cancellation notices;
  • respond to enquiries;
  • administer registrations and expressions of interest;
  • maintain our contact and communication lists;
  • manage Bushballers Melbourne activities; and
  • meet legal, administrative or safety obligations.

We will only collect information that is reasonably necessary for our activities. Australian privacy guidance states that organisations covered by the Privacy Act should collect only personal information reasonably necessary for their functions or activities.

4. Consent to receive notifications

When you submit an opt-in form, you consent to Bushballers Melbourne contacting you using the communication methods you select.

This may include:

  • email;
  • SMS or text message; or
  • both email and SMS.

Messages may relate to upcoming club days, paintball events, registrations, venue information, schedule changes and other Bushballers Melbourne activities.

Providing your contact information does not require you to attend an event, become a member or make a purchase.

Express consent may be obtained when a person knowingly submits a form or ticks a website consent box agreeing to receive messages.

5. Withdrawing your consent

You may unsubscribe at any time.

You can:

  • click the unsubscribe link in an email;
  • reply STOP to an SMS where that option is provided; or
  • contact us at admin@BushBallersMelbourne.com.au

We will process unsubscribe requests as soon as reasonably practicable.

Australian spam rules generally require marketing emails and SMS messages to identify the sender, include contact details and provide a functional way to unsubscribe.

After you unsubscribe, we may retain a minimal suppression record so that we do not accidentally add your contact details back to the notification list.

6. How we collect information

We may collect information directly from you when you:

  • complete a form on our website;
  • subscribe to event or club-day notifications;
  • register for an event;
  • email, telephone or message us;
  • communicate with us through social media; or
  • provide information to an authorised Bushballers Melbourne representative.

Our website may also collect limited technical information automatically, such as your browser type, device type, IP address, pages visited and general website usage information.

7. Cookies and website analytics

Our website may use cookies and similar technologies to:

  • operate the website;
  • remember preferences;
  • protect forms from spam or misuse;
  • understand how visitors use the website; and
  • improve website performance.

Some WordPress plugins, embedded content, analytics services or social-media features may place their own cookies.

You can usually restrict or delete cookies through your browser settings. Disabling certain cookies may affect how parts of the website function.

8. How we store and protect information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification and disclosure.

These measures may include:

  • password-protected systems;
  • restricted administrative access;
  • website security controls;
  • software updates;
  • access controls for contact lists; and
  • secure third-party service providers.

No internet-based system is completely secure, and we cannot guarantee the absolute security of information transmitted electronically. OAIC guidance requires covered entities to take reasonable steps to protect the personal information they hold.

9. Disclosure of personal information

We will not sell or rent your personal information.

We may provide personal information to a paintball venue operator or event organiser where reasonably necessary to arrange or conduct an event that you have registered for or agreed to attend.

The information provided may include your:

  • name;
  • contact details;
  • booking or attendance information; and
  • other information reasonably required by the venue for event administration, participant communication, safety or legal requirements.

We will only provide information relevant to that event and will not provide the general Bushballers Melbourne mailing list to venue operators for their own marketing purposes unless you have separately consented.

10. Overseas storage and processing

Some website, email, cloud-storage, analytics or messaging providers may store or process information outside Australia.

The countries involved may vary depending on the providers we use. Where reasonably practicable, we will select reputable providers and take reasonable steps to ensure personal information is handled appropriately.

11. Social media and external websites

Our website may contain links to social-media pages, paintball venues, event providers or other external websites.

Those websites operate independently and may have their own privacy policies. Bushballers Melbourne is not responsible for the privacy practices or content of third-party websites.

Information you post publicly on social media may be visible to other users and is governed by the relevant platform’s terms and privacy settings.

12. Photographs and event media

Photographs or videos may be taken during Bushballers Melbourne events or club days.

Where media may be used publicly for club promotion, event reporting, social media or the website, we will seek consent where appropriate and provide reasonable opportunities for participants to advise us that they do not wish to be photographed or featured.

This mailing-list Privacy Policy does not itself constitute consent for identifiable photographs or videos to be published.

13. Children and young people

Our general notification forms are not intended to collect personal information directly from children without appropriate parent or guardian involvement.

Where an event permits participants under 18 years of age, additional registration, consent and supervision requirements may apply.

A parent or guardian who believes that a child has submitted personal information without appropriate permission should contact us so that we can review or remove it.

14. Accessing or correcting your information

You may ask us to:

  • confirm whether we hold personal information about you;
  • provide access to that information;
  • correct inaccurate or outdated information;
  • update your communication preferences; or
  • delete your information where it is no longer reasonably required.

Please contact admin@BushballersMelbourne.com.au

We may need to verify your identity before providing access or making changes.

15. Retention and deletion

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to manage our activities, or to meet legal and administrative requirements.

When information is no longer required, we will take reasonable steps to delete it, de-identify it or securely dispose of it.

16. Privacy enquiries and complaints

Questions, concerns or complaints about privacy may be sent to:

Bushballers Melbourne
Email: admin@BushballersMelbourne.com.au
Website: bushballersmelbourne.com.au

Please include enough information for us to understand and investigate your concern. We will endeavour to respond within a reasonable period.

Not-for-profit organisations may have obligations under the Privacy Act and Australian Privacy Principles depending on their activities and circumstances.

17. Changes to this policy

We may update this Privacy Policy when our practices, services or legal obligations change.

The current version will be published on our website with the date it was last updated.